

Program Management - Supply Chain - Japan
Overview:
A global firm’s operations in Japan had initiated a complex program to reengineer their end-to-end supply chain; systems, processes and people. The supply chain involved many parties (importers, suppliers, distributors, transport, integrators) with upwards of 5,000 people being ‘touched’ by the initiative.
After an initial attempt to secure a locally based firm with appropriate skills and experience to manage a program such as this, the Executive decided a fresh start was required. Strategies & Solutions International was asked to reestablish the Program Office and develop an RFP to secure a locally based program management team to run the expected 2 year program duration.
Approach:
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Conducted a ‘program health check’ to determine strengths, weaknesses and opportunities for improvement:
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Clarified the current scope of the initiative
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Clarified the reasons why the Executive felt a fresh start was required.
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Met with the key stakeholders to gather their input on the way forward.
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Reviewed program documentation
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Reviewed progress against plan
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Reviewed current project/program management processes
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Developed/presented a set of recommendations to the Executive.
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Immediately implemented the ‘quick win’ recommendations
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Took over interim control of the program office
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Realigned each project streams goals, approach and project processes
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Drafted and communicated a revised project charter
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Day to day management until long term PMO secured
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Developed an RFP for a long term PMO solution
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Released the RFP to a limited group of PMO candidate firms.
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Managed the RFP process
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Candidate firms briefing sessions.
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Response assessment, interviews and short-listing processes
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Second round responses and analysis
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Selected components of the contract negotiation process
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Managed the PMO decision and appointment process for the new PMO
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Developed and managed a process to transition the PMO team